F&B software for catering companies
Serve more people at a lower cost without giving in on quality
Increase your dish margins with data-driven product development, purchasing and production.
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Challenges of catering companies
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Understanding break-even point
Your product database should have scalable recipes with a reliable yield. Calculating the return of buffets or menus in large-scale catering is tricky.
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Forecasting procurement
The goal is to have little or no inventory. There is no wiggle room in a caterer’s purchasing department, because food left on the shelves or buffets tables bites deep into your bottom line.3
Spreadsheet hell
You run different projects and menus. That means you have to update a huge set of metrics. Streamlining these calculations in spreadsheets can easily turn into a full-time job.4
Drawing up tenders
No two projects are alike. And guesswork isn’t allowed when your bottom line is at stake. So you spend your evenings hunched over a calculator trying to scale recipes and purchasing needs.5
Recording food waste
Every gram of food left in the buffet drives down your profits. Monitoring food waste and leveraging the data to optimise procurement and productions is an ongoing job.6
Keeping tabs on supplier pricing
Costings are generally done while creating a recipe. Vendor prices, however, change continually. Does your theoretical and actual food cost reflect the constant changes?
How Apicbase solves the issues
Apicbase streamlines F&B management for large-scale catering operations.
Food cost calculations, production plans and procurement are automated and customisable for project based food manufacturing.
Start with these modules to boost dish margins:
The outcome
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Single source of truth
Your cloud database stores recipes, ingredients and tech sheets. Information can be shared company-wide and across departments but is protected by user permissions.
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Speedy approval flows
The development team has access to a dedicated environment to work on new products. HQ can follow the progress in real-time and sign off on products and ingredients.
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Cost & margin insights
You get a detailed understanding of your cost structure on recipe, menu and project level. You know precisely what to put in your quotations to secure a workable profit.4
Automated recipe scaling
You enter the number of portions required, and Apicbase generates a detailed bill of materials with thoroughly calculated batch quantities.5
Easy food waste registration
You register waste volumes directly in Apicbase. The waste reports allow you to detect patterns and take action to optimise your production plans, procurement cycles and recipes.6
Go from BOM to PO in one click
Apicbase takes care of your operations. The software does all vital calculations in seconds—financial breakdowns per project, order lists and planning.7
