Make stock counts fast, easy and accurate. So your restaurant teams finish on time, and your management team gets numbers they can trust.
Five methods, one for every moment of your operation — from voice counting in the kitchen to bottle scanning at the bar.
Tap the mic and speak: “Chicken breast, three trays. Tomatoes, five kilos.” Apicbase recognises the item, matches it to the right supplier unit, and updates inventory in real time.
Scan the barcode, enter the quantity. Apicbase matches it to the right item and supplier unit, and updates stock levels instantly. Fast, accurate, no manual lookup.
Your team counts on paper? No problem. Take a photo of the count sheet and Apicbase reads it, matches the items, and updates your inventory. No retyping.
Point your camera at an open bottle. Apicbase reads the label, measures how much is left, and logs the exact quantity. Precise tracking for high-value spirits and wines.
Pull up your stock list on a tablet or phone. Scroll through the items, enter the counts. Simple.
Tell us about your goals and our product experts will be happy to explain you how Apicbase can help you achieve them through data-driven back of house management.
Whichever fits the moment. Voice counting works in the kitchen when hands are full. Barcode scanning is fastest for receiving and boxed inventory. Photo counting reads handwritten sheets, so paper workflows still feed clean data. List counting is the simplest catch-all. Bottle scanning measures liquid in open bottles. Pick per role, per zone, per moment.
Yes. Whatever method you use, the data always lands correctly in Apicbase with the right products, packages, units of measure and stock periods. You can compare food costs and performance across sites, because everything lines up perfectly.
Yes. The mobile app counts offline; data syncs automatically when your team reconnects. No paper-and-pen fallback needed for any cold storage.
Yes. Parallel counts let several team members work the same stock event in different zones or different methods simultaneously. The system sums everyone’s work into a single count total.
Every count is checked against theoretical stock — what Apicbase expects based on deliveries, recipes and POS sales. Your team sees variance per item before saving, so mistakes get caught at the source. The result: fewer phantom shortages, fewer untracked transfers, and a variance number you can actually act on.
Yes. Counts feed directly into procurement (so reorders match actual stock, not theoretical), production planning, and your variance and waste reports. Apicbase connects to major POS systems, accounting tools and supplier portals, so theoretical and actual inventory can be compared line by line.
As often as the operation needs. The unlock isn’t doing a perfect monthly count — it’s making counts fast enough to do weekly across the group, with daily spot checks on high-risk items (proteins, premium spirits, fresh produce). Most multi-site customers move from monthly to weekly within their first quarter.
