Restaurant Procurement Software

Centralised purchasing: all your suppliers, one platform

Imagine your kitchen team placing orders with real-time insights on stock and sales. No more guesswork, no more overstocks. Just smoother operations and better margins. How about that?

Automate purchase orders

Get procurement suggestions based on stock levels, demand and supplier lead times for every restaurant location and supplier.

Procurement forecasts

Restaurant purchasing software feels like magic but it’s the power of workflow automation and F&B data management.

Order management

No more blind spots. Every checkpoint is recorded—BoM, POs, receiving and invoice.

Vendor management

Build outstanding relationships with your vendors. Your purchasing history and details are all in one place.

Eliminate wastage and prevent empty shelves

Restaurant procurement software guides kitchen staff in the F&B purchasing process and provides purchasing suggestions based on real-time inventory levels, historical sales and production forecasts.

Turn BoMs into purchase orders

The app turns your bills-of-materials — for recipes, menus and production plans — into optimised purchase orders for individual suppliers. One click is all it takes

Standardised order list

You have recurring orders and you know exactly how much you need? Create standardised order lists. The software checks your inventory levels and puts the exact amount of every item on the PO.

Par stock ordering

Set par-levels for inventory items and re-stock up to par. The required quantities are automatically transferred to the PO of the vendor. Ideal for items that you order regularly.

Never run out of supplies

Avoid empty shelves. You can set minimum stock levels for essential ingredients and sub-recipes in the F&B purchasing tool and get notified when stock is running low.

Easily order ingredients with suppliers with restaurant procurement software

Prevent rogue spending by kitchen teams

Purchasing mistakes are the #1 cause of high food costs in restaurants and foodservice operations. Arm your teams with reliable data to make accurate procurement decisions and get access to top-level monitoring tools.

Get reports and improve procedures

Check your procurement history, identify areas of improvement and optimise protocols. The Apicbase restaurant procurement management software generates detailed reports on the purchasing history of each unit and supplier.

Restaurant procurement reporting full of insights
Restaurant Procurement Dashboard

Multi-site management

Keep track of procurement actions and suppliers at every unit in a single dashboard. The system operates in the cloud so no calls, e-mail or texts are required.

Manage roles and responsibilities

Procedures are everything. Assign user permissions, so you know who to talk to when action needs to be taken.

Assign users and permissions to outlets

Order what you need, when you need it. And Nothing more

Leverage your data to improve the supply chain. Don’t let procurement blind spots inflate CoGS.

Spot purchase errors

Procurement mistakes are sneaky but pile up quickly. Save yourself the time of comparing POs, invoices and spreadsheets. Start managing F&B purchasing like a Jedi.

Monitor the purchasing cycle from start to finish

With the restaurant procurement app, you can run and monitor all procurement events in a crystal-clear dashboard.

Send orders directly to all your suppliers via one solution

Monitor the order status of all your orders in one overview

Our company is growing fast, and so is its complexity, which means more people, more outlets, more orders. Apicbase helps me to control procurement and manage our inventories. It is a massive timesaver. All data is centralised, up to date and accessible.

Ingrid van de Loo

F&B manager