Efficient operations. Better margins.
Apicbase gives you real-time control over recipes, inventory, procurement, and food costs. AI is embedded into workflows to make daily tasks easier. Connected data drives smart decisions across every location.
Operational excellence starts with every location executing the same recipes, the same way, every time. Apicbase standardises recipes, portions, and menus in one system. Change an ingredient or adjust a portion, and food costs and nutritional data update automatically across every site. Every restaurant runs the latest version, every time.
Recipe management│Menu engineering
Small ordering discrepancies add up fast — a 2% variance across 50 sites is a serious margin leak. Apicbase connects procurement and inventory so every location follows the same purchasing protocols. Optimised bulk purchasing, fewer stock variances, and a predictable cost structure; even when supplier prices fluctuate.
Inventory management│Procurement
Apicbase scales from 20 sites to 200 without adding proportional overhead. It’s cloud-based and hosted on AWS. It’s SOC II compliant. Permissions are role-based, so people only see what they need to see. And because it’s built with an open API architecture, it connects easily with the rest of your tech stack. Your back-of-house technology grows with you, at your pace.
Trust & Compliance│API & integrations│Data security│SOC II
From recipes to supply chain, Apicbase ensures precision across your entire operation.
Apicbase AI gives your team back the hours they currently spend on manual data entry.
Count stock by voice. Import recipes from photos, PDFs, or handwritten notes. Upload supplier invoices and watch your ingredient library build itself. Allergen, nutritional, and CO₂ data? AI enriches it from trusted sources, recovering 4–6 hours per week.
Production planning│Menu planning│Demand forecasting
Apicbase dashboards surface performance, costs, and variances across every location in real time. But your data doesn't stop at dashboards.
Through the open MCP server your live data connects to ChatGPT, Claude, or Microsoft Copilot. Ask questions in plain language. Get answers from your actual numbers, updated to the minute.
Restaurant analytics│API & integrations│MCP server
HACCP, ESG reporting, food safety standards — managing these across multiple restaurant locations takes a system built for scale. Apicbase generates audit trails and documentation automatically for every recipe, ingredient, and supplier interaction. HACCP tasks stay current, traceability is audit-ready, and carbon tracking meets CSRD and SECR requirements.
HACCP and Tasks│Carbon footprint tracking│Traceability
Improvement starts with measurement. Apicbase reporting and analytics give you real-time visibility across your entire estate. Spot underperforming units. Compare theoretical versus actual food costs by location. Identify where waste is highest and margins strongest. Build a culture of operational excellence that compounds as you grow.
Restaurant analytics│Food costing│Menu engineering
