Food Costing Software
Keep Track of Food Costs and Optimise Your Bottom Line
Food costing software is the ultimate solution to ensure the profitability of your restaurants and give you control over CoGS and resources. Monitor the profit margins of menu items in real-time.
Tech for Multi-unit Concepts
Manage Multiple Outlets
Centralise and optimise. Manage multiple outlets in one dashboard and keep track of performance. Attribute menus and recipes to specific outlets.
Accessible Anywhere
Your business is at your fingertips. Count inventory on a tablet, look up sales statistics in a meeting or check orders while on the phone with a supplier.
Add Multiple Users
You are in control. Choose which team member has access to what information. Manage data entry and user rights.
Best Food and Recipe Costing Software
Centralise your food service company's recipe costings, menu details, inventory management, purchasing data and sales analytics in one platform. Get real-time insights on restaurant performance and menu profitability.
Real-time recipe costing
Apicbase aggregates the data and provides an instant recipe and menu cost calculation.
Manage recipes and yield
Engineer your portions. Make the yield per recipe just right. Always hit your menu profit targets.
Production time is key
Add precision to your metrics and SOPs with accurate production timings.
Menu margin calculation
Data-driven menu-engineering. The food costing app keeps track of the profitability of all menu items in a single dashboard. Get notified of underperforming items.
Take shrinkage into account
The devil is in the details. Consider a percentage of ingredient wastage to fine-tune your financials.
Profitable menu pricing
Menu costing. Precise calculations of theoretical recipe costs make every item on your menu profitable.
Integrated Food Costing Software
Apicbase's recipe costing software integrates with inventory management to help restaurant managers bridge the gap between theoretical and actual food costs, boosting net profits.
Never update spreadsheets ever again
Supplier prices change constantly. Keeping track of changes manually is impossible, but it is really easy with recipe-costing software.
Apicbase food cost software updates all the recipe and menu costs with the most recent ingredient prices. Updating spreadsheets is one more arduous task you can cross off your to-do list.
Negative Margins Have Nowhere to Hide
Are you absolutely sure each dish is hitting its target margin? By the time a menu goes live, the food cost calculations are already outdated. Two months later, there is no relevance to the menu pricing whatsoever.
Apicbase food costing software highlights negative margins as soon as they crop up. So you can take action and secure profitability. That’s a big worry less!
Know When to Kill Your Darlings
Popular recipes that hardly make a profit are a backhanded compliment. Working hard and not making any money is no fun. Don’t sit around thinking about what to do.
Quickly identify the costly elements in your recipes and find opportunities to tweak ingredients. We are looking at you, edible flowers.
Cut Revenue Killers
Uncontrolled food waste, theft, over portioning.... are skyrocketing your food costs. Who knows how much revenue is lost by the time you notice something is wrong?
Cross-checking ideal costs with actual costs is extremely time-consuming.
Not with Apicbase; the app compares ideal and actual costs automatically and lets you know when revenue is slipping away. Sit back and watch your revenue grow.
Understand the Effect of Changes Before They Go Live
Scared to take action, even if you think it necessary? Changing a single element might affect your entire cost structure. Fear no more.
You can play around with pricing in our food costing software. You'll immediately see the effect of your adjustments in the costs, margins and pricing.
Evaluate changes in a safe environment and feel secure about your food cost choices before they go live.
Food Costing Software
"Apicbase instantly showed the recipes that didn't yield our target margin. After tweaking ingredients and portions, profitability grew by 11%."
Control recipe costs. Boost menu margins
No more manual calculations or spreadsheet updates
Changes are instantly reflected throughout the system.
Apicbase helps us streamline our back of house operations. It enables us to deliver a consistent product across sites and teams. And we remain in control of CoGS at any given time.
Julian Kirwan
Executive Chef
Frequently asked questions
Tracking and reporting food costs in Apicbase works like this:
- Ingredient Tracking: Apicbase starts by maintaining a detailed database of all ingredients used in your restaurant. Each ingredient is listed with its purchase price, supplier details, and unit measurements. This precise tracking helps in accurately calculating the cost of each recipe.
- Recipe Costing: The software calculates the cost of recipes by aggregating the costs of the individual ingredients. It takes into account the quantities used for each dish, allowing you to see the exact cost per serving. This is crucial for pricing menu items effectively and ensuring each dish contributes to your profit margin.
- Real-Time Updates: As market prices fluctuate or when you switch suppliers, Apicbase can update the costs in real time. This ensures that the reported food costs always reflect current market conditions, helping you make timely adjustments to your menu and pricing strategies.
- Inventory Management: The system keeps track of inventory levels, reducing waste by alerting you when ingredients are nearing expiration or when stock is low. This helps in ordering just enough stock to meet demand without over-purchasing, which can tie up capital and increase waste.
- Waste Tracking: Apicbase also helps track waste—whether it’s from spoilage, over-preparation, or during service. Understanding where waste occurs enables you to adjust practices, train staff, or revise recipes to minimize losses.
- Reporting and Analytics: The software provides detailed reports and analytics, which can break down food costs by category, menu item, or even by individual ingredients. These reports help identify trends, assess the profitability of each dish, and inform strategic decisions. They can also show how changes to recipes or supplier choices affect your overall cost structure.
- Integration Capabilities: Apicbase is designed to integrate with other systems such as POS systems and accounting software. This integration allows for a seamless flow of data, making it easier to compile comprehensive financial reports that include not just food costs but labour costs, overheads, and other expenses related to restaurant operations.
Yes, Apicbase is equipped to handle both allergen information and nutritional value calculations for your recipes, helping you with menu planning and compliance with health regulations.
Allergen Tracking: Apicbase allows you to input allergen information for each ingredient used in your recipes. Your suppliers provide the information and you upload the Excel. When the allergen information isn’t provided, you can choose to pull the data from the integrated allergen databases is Apicbase.
When a recipe is created or updated, the software automatically aggregates the allergen data from all included ingredients and flags any potential allergens present in the final dish.
This feature is crucial for ensuring customer safety and meeting regulatory requirements that mandate allergen disclosure on menus.
Nutritional Calculations: The software also calculates the nutritional values of your recipes based on the ingredients used. It provides detailed information on calories, fats, carbohydrates, proteins, and other essential nutrients.
This capability is particularly useful for creating balanced menus that cater to customers with specific dietary needs or preferences, such as low-calorie, high-protein, or low-carb options.
Yes, Apicbase does calculate actual food costs. This is done by tracking the cost of ingredients used in recipes and monitoring inventory levels to assess how much is actually spent on the ingredients for each dish sold.
Here’s how Apicbase accomplishes this:
Ingredient Cost Tracking: Apicbase maintains a database of ingredient prices, which are used to compute the cost of recipes based on the quantities of each ingredient used.
Inventory Management: As ingredients are consumed, Apicbase updates inventory counts and adjusts the food cost calculations accordingly, reflecting the actual use of ingredients in real time.
Sales Data Integration: By integrating with point-of-sale (POS) systems, Apicbase aligns sales data with inventory usage. This allows for an accurate calculation of the actual food cost for each item sold by comparing the expected cost (based on the recipe) with the actual inventory used.
Variance Analysis: Apicbase provides variance reports that highlight discrepancies between the theoretical (recipe-based) and actual (sales and inventory-based) food costs.
These insights help identify areas for operational improvement, such as reducing waste or adjusting portion sizes.
Yes, Apicbase tracks ingredient prices when the supplier is integrated. You can manage food costs more effectively. It ensures that your pricing strategies are data-driven and can adjust to changes in the cost of goods sold, which provides a strong competitive advantage in the competitive food service industry.
