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How GK FC Tracks Inventory in Real Time Across 30 Locations

Operation Size

3 brands
30 virtual restaurants
10 partners
Scaling fast

Business type

Dark kitchens & virtual brands

The Challenge

GK Food Court Management, a fast-growing dark kitchen in Düsseldorf, faced a fundamental challenge: managing inventory and operations across multiple locations without being on-site. 

Co-founders Kaan Savul and Gökmen Ucok realised that if they didn’t get control of their decentralised operations, their rapid growth could spiral out of control.

We explored the market, but nothing compares to the power of Apicbase.

Kaan Savul
Co-founder at GK Food Court

GK Food Court operates three brands, runs 30 virtual restaurants, and collaborates with 10 partners. Things moved quickly after their 2023 launch. Once the first partner came on board, others followed rapidly.

“Our growth target this year is 50 partners. Next year, we aim for 150 in Germany, then expand to Benelux, Austria, and Switzerland,” says Kaan Savul.

The team knew they couldn’t be physically present at every location. They needed a system to manage inventory across all sites, ensuring partners never run out of stock while avoiding overstocking.

Why Apicbase?

Starting with pen and paper or spreadsheets was an option, but GK Food Court aimed for fast growth. They needed a scalable solution from the start.

“We explored the market for inventory management software, but nothing offered the power we needed—until we found Apicbase,” Kaan explains. 

“It seemed like a big tool for just one location, but as we opened more kitchens, it quickly paid off. Expanding became seamless—we could easily clone the setup and apply it to new locations with minimal effort.”

general-dashboard-apicbase
GK Food Court - Gokmen

We reduced COGS by 6% already. Apicbase gives us the full picture—from procurement to waste to sales.”

Gökmen Ucok
Co-founder at GK Food Court

The Results

Since implementing Apicbase, GK Food Court cut its cost of goods by 6% and is targeting another 3% reduction next year.

“Apicbase gives us the full picture—from procurement to waste to sales. It helps us make smarter decisions,” Gökmen adds.

Apicbase is the backbone of our operations .

Key Benefits

They highlight how Apicbase has boosted operational efficiency: “We manage procurement across multiple locations without needing to be on-site.” 

Other benefits include:

  1. Integrated Sales and Inventory: “Every sale deducts inventory accurately down to the last ingredient.”
  2. Performance Feedback: “We know which products perform best and which are most profitable, allowing us to optimise our brands continuously.”
  3. Team Alignment: “Everyone has access to real-time data on stock levels, procurement, and performance across all locations. We’re all on the same page.”

The Apicbase team are experts. They don’t try to do it al. That laser focus shines through in the quality of their product and support.

“I think that’s the main benefit of Apicbase, their focus. They’re not trying to do everything—they specialise in this solution, and that focus shows in the quality of their support and the product itself. They’re dedicated to doing this one thing really well, and it makes a big difference for us.”

Favourite Feature

“Our favourite feature? That’s a great question,” says Gökmen. “Our entire operation runs on Apicbase. We love it from A to Z.” 

But if I had to choose, the analytics feature, in particular, stands out. “It’s our favourite tool.” 

“The visual representation of the data is really helpful. It makes it easy to track performance. I love being able to analyse both individual outlets and the overall business.”

“Unlike traditional restaurants that offer one type of cuisine. We have to react to market changes,” Kaan adds. “There is only one way to do that, and that is by monitoring sales trends and spot patterns. Apicbase is a fantastic tool for that.”

Apicbase is an essential part of our operations, and the support they provide adds a lot of value.

How is the support?

“We truly see Apicbase as a partner in our growth journey,” Gökmen says.

“From the very beginning, they’ve been a critical part of our operations, and as we continue to grow, we’re happy to have them alongside us.”

“For me, the kind of support Apicbase offers is crucial,” Kaan continues. 

“With other software providers, you often buy the licence, and then it feels like you’re on your own.

But with Apicbase, we always have a reliable point of contact.

Whenever we faced a challenge, we could easily reach someone, and their response time has always been great. We’ve never felt stuck or unsure of how to move forward. You need that “wingman” to guide you until you get fully comfortable with the software.” 

What is the best insight you’ve gained so far?

The biggest insight Kaan and Gökmen gained from using Apicbase is the power of data-driven decision-making. 

“Apicbase helped us identify our top-performing products and streamline operations. This real-time visibility allows us to plan for the future with clear, actionable insights.”

How would you describe Apicbase?

“If you’re looking for a digital tool to track performance—whether for cost of goods or stock management—Apicbase is a must-have.”

inventory-dashboard-apicbase

Apicbase is a must-have.

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