Precision. Visibility. Control.
Apicbase gives you real-time visibility into food costs, recipe costing, and inventory across all your locations. Know your actual versus theoretical cost per dish, per site, every day. AI keeps the data accurate, and your team focused on the operation.
The best food cost system is the one your staff actually uses. Apicbase is built for kitchen and operations teams with real-time alerts, voice stock counting, and mobile-first workflows that fit into existing routines. Adoption starts on day one because the system meets your team where they already work.
Food cost control starts with knowing exactly what you have, where you have it, and what it costs. Apicbase tracks stock levels across every restaurant site, sending alerts for low supplies and flagging variances between theoretical and actual stock levels. Automated variance reports surface exactly where discrepancies occur (whether it's over-portioning, spoilage, or theft) by location, by ingredient, by day.
Inventory management
Accurate forecasting means that every restaurant location orders precisely what it needs, products approved by procurement. Apicbase uses historical sales data to predict demand, aligning purchase orders with expected covers and standardised supplier lists. The results are tight stock levels, fresh ingredients, consistent purchasing across all sites, and full visibility into what gets ordered where.
Demand forecasting
Ingredient prices shift weekly, sometimes daily. Apicbase monitors supplier prices and instantly updates your recipe costs, giving you the insight to adjust recipes, menus, or pricing to keep margins healthy. Upload supplier invoices and AI extracts the latest prices, keeping your cost data current across every dish and every site.
Procurement│Recipe management│Invoice matching
Apicbase calculates the exact cost per dish down to the gram and identifies your most and least profitable items. POS integration feeds actual sales data back into the system, so you can compare theoretical food cost against what's really happening on the restaurant floor. Use this data to engineer your menu: balance profitability with customer appeal and make adjustments based on real cost trends.
Food costing│Menu engineering│Integrations
Your head office team sees food costs and operational performance across every location in real time. Spot margin shifts early. Compare performance between sites. Make decisions based on today’s data — across your entire estate, from one dashboard.
Apicbase uses AI to give your team back the hours they currently spend on manual inventory. Count stock by voice — staff speak naturally ("twelve boxes of Roma tomatoes") and AI matches to the correct stock item with supplier and price linkage. 70% faster than clipboards, 99% accuracy. Your kitchen teams stay focused on service while the data gets done.
Allergen, nutritional, and CO₂ data for every ingredient — maintained manually, this takes hours every week. Apicbase AI proactively identifies gaps and fills them from trusted sources, recovering 4–6 hours per week. Upload supplier invoices and watch your ingredient library build itself: package info, prices, article numbers, all extracted automatically.
Carbon footprint tracking│Traceability│Allergen management
Your food cost data goes beyond dashboards. Through Apicbase's open MCP server your live data connects to ChatGPT, Claude, or Microsoft Copilot. Ask questions in plain language: "Which locations had the highest food cost variance this week?" Get answers from your actual numbers, updated to the minute.
Restaurant analytics│API & integrations│MCP server
Apicbase tracks where waste occurs — whether it's over-prepping, spoilage, or portion drift — so your can take corrective action with precision. Set optimal portion sizes, refine kitchen practices, and build a measurable sustainability record. Every reduction in waste goes straight to your margin.
Sustainability
Apicbase automates receiving reports and flags discrepancies in orders or invoices — helping your procurement team verify pricing accuracy and confirm suppliers deliver on agreed terms. Full visibility over every supplier, every price, every delivery.
Apicbase turns food cost data into actionable dashboards that highlight opportunities for savings. Track your CoGS daily. Analyse variances between actual and theoretical costs by restaurant location. Identify where margins are strongest and where they need attention. Build a data-driven culture that compounds as you grow.
Restaurant analytics
