Recipe Management Software
Recipe Database with Automated Food Cost Calculations
A cloud-based recipe builder designed for large restaurants and catering operations, featuring food cost calculations, ingredient and allergen tracking, nutritional analysis, carbon footprint monitoring, and preparation guidelines.
All Your Recipes. One Tool
Recipe management software is an essential tool for executive chefs and F&B managers.
Centralised Ingredient and Supplier Management
Apicbase recipe management software consolidates all your ingredients and suppliers into one platform, enriched with allergen, packaging, and pricing details. Easily assign recipes and menus to specific outlets or deploy them across your entire group.
Create and Perfect Fully Costed Recipes
Build fully costed and portioned recipes, including sub-recipes, with step-by-step instructions and dietary information. Tweak them to perfection and store everything securely in the cloud.
Create Profitable, Popular Menus with Ease
Develop menus with fully costed recipes, and let Apicbase handle the number crunching. Our professional recipe management software factors in sales and CoGS, ensuring your menus are both profitable and popular.
Recipes: The Backbone of Your Restaurants
Gone are the days when a recipe database was just a bundle of grease-stained sheets, held together with sticky tape, tucked away at the back of a cupboard with a jar of five-spice and an old phone charger.
Today, recipes play a central role in business management. They help track margins and food costs, design menus, optimise procurement, and communicate allergens and nutritional information. They also ensure consistent production across multiple locations.
In other words, recipes are the backbone of your food business. Their value goes beyond the culinary—they’re essential to the financial and operational success of your business.
A recipe management system enhances that value even further. This software acts like the steering wheel of your operation, guiding your restaurant and ensuring it stays on course.
Recipe Costing and Allergen Management
Accurate recipe costing keeps your business profitable, while proper allergen management safeguards your customers' health.
Apicbase recipe management software handles both seamlessly. It alerts you when profits dip and flags allergens in your dishes, ensuring your operation stays safe and profitable.
Effortless Recipe Management with Instant Ingredient Swaps
Supplier changes or price hikes shouldn't slow you down. With Apicbase, updating an ingredient is as simple as a click.
Swap out an item in your recipe database, and every recipe using that ingredient updates automatically—no need to manually adjust each menu item.
Even better, your costings, profit margins, allergen lists, nutritional values, and carbon footprints are recalculated instantly. You’ll always have an accurate view of your bottom line without the hassle.
That’s real-time control over your business and hours saved every month.
Consistency Starts with Clear Communication
When managing multiple locations, shifts, or ghost kitchens, consistency is key. Customers expect the same great experience across all your restaurants, outlets, and online channels.
With Apicbase recipe management software, all kitchen teams have real-time access to ingredients, recipes, prep overviews, plating instructions, and menus.
You can customise access based on location, audience, or specific needs—and easily compare performance across outlets.
For example, ghost kitchens might focus on delivery-specific menus, while hotels offer seasonal dishes tailored to local preferences (no one wants the same winter menu in Austria and Australia, right?).
You can design menus in a central recipe library and ensure each team gets exactly the information they need.
Best of all, there’s no need for emails, Whatsapp or spreadsheet updates. Everything—training videos, pricing, recipes—is available in one easy-to-use database.
Simple. Efficient. Consistent.
Real-Time Updates for Your Online Menus and Digital Kiosks
Your digital menus are always up to date. The apps you use sync seamlessly with our API, pulling real-time data on pricing, allergens, and product availability straight from Apicbase.
Every sale in your ePOS system is cross-checked with recipes, ensuring inventory is depleted down to the last gram.
One click generates precise shopping lists and sends them directly to your suppliers.
Save time, reduce food waste, and elevate your service quality with Apicbase.
Simplify Menu Engineering with A Drag-and-Drop Recipe Builder
Creating new dishes is easy with our drag-and-drop recipe builder. Development chefs can select ingredients directly from their lists, set portion sizes, and let the software handle the rest.
Apicbase automatically calculates costs, margins, allergens, nutrition, and even carbon footprints—saving you hours and boosting efficiency.
Ditch the spreadsheets and guesswork. Make data-driven decisions in real time.
Frictionless F&B Management with All-in-One Recipe Software
Apicbase integrates every critical component of your F&B management process—recipes, sales, inventory, and procurement—into one intuitive platform, designed to give you full control and streamline your workflow.
The seamless integration lightens the load for kitchen staff, eliminates manual tracking, and provides the data you need to stay in control.
Cut Food Costs Across All Your Locations
Say Goodbye to Spreadsheet Updates
When prices, costs, allergens, or nutrition information change, Apicbase updates everything instantly across the platform, ensuring accuracy in real time.
Apicbase helps us streamline our back of house operations. It enables us to deliver a consistent product across sites and teams. And we remain in control of CoGS at any given time.
Julian Kirwan
Executive Chef
Frequently asked questions
Can Apicbase’s recipe management software integrate with existing inventory systems?
Yes, Apicbase’s recipe management software is integrated with its inventory system. The recipe database connects seamlessly with both inventory management and POS systems, although the recipe management and menu engineering features can also be used independently. Tracking portion sizes, ingredients, and supplier packaging details ensures accurate stock depletion.
How user-friendly is Apicbase software for kitchen staff?
Apicbase software is highly user-friendly for kitchen staff. They can access it from any device, using a streamlined interface that shows only the essential features they need, without the more advanced options used by managers or HQ. This simplicity makes Apicbase a practical tool for kitchen teams, allowing them to focus on their tasks without unnecessary distractions.
What security measures protect recipe data?
Apicbase is SOC II compliant, meaning the software meets the highest standards of data security, privacy, reliability, and operational excellence. All data is encrypted at rest (AWS KMS) and in transit (HTTPS). Live security controls can be viewed at trust.apicbase.com.
How does the software handle dietary restrictions and allergies?
Apicbase’s recipe management software manages dietary restrictions and allergens by automatically linking ingredients to their allergen data. Any changes to ingredients are instantly updated across the system, ensuring accuracy and consistency while minimising the risk of errors. Staff can access this information on any device, enabling them to provide clear, reliable guidance to customers with specific dietary needs.
