Restaurant Procurement Software
Order from all suppliers at once. Streamline purchasing and receiving.
Eliminate food waste, cut food costs and get smoother operations.
Apicbase's procurement software for restaurants includes demand forecasting and real-time inventory management. This is ideal for large-scale food service operations. All your locations can order from their suppliers from a centralised platform.
Purchasing Precision
Your restaurant teams get procurement suggestions based on actual stock levels, sales predictions and supplier lead times.
Demand forecasting
Restaurant purchasing software feels like magic. Apicbase predicts upcoming sales and generates accurate purchase orders for each supplier.
Order management
No more procurement or inventory blind spots. All orders from suppliers are recorded end-to-end, from the bill of materials to the purchase orders and receiving in streamlined .
Inventory management
Your teams know in real time what they have in stock and how much they need to order from suppliers to meet future demand. No more overstocking, food waste or inflated food costs.
Restaurant procurement software: Cut food waste and costs
Apicbase's procurement platform helps your kitchen staff manage the supply chain. It generates purchase orders per supplier based on real-time inventory, historical sales and sales forecasts.
Turn BoMs into purchase orders
The app turns your bills-of-materials — for recipes, menus and production plans — into optimised purchase orders for individual suppliers. One click is all it takes
Standardised order list
You have recurring orders and you know exactly how much you need? Create standardised order lists. The software checks your inventory levels and puts the exact amount of every item on the PO.
Inventory management: Par stock ordering
Set par-levels for inventory items and re-stock up to par. The required quantities are automatically transferred to the PO of the vendor. Ideal for items that you order regularly.
Never run out of supplies
Avoid empty shelves. You can set minimum stock levels for essential ingredients and sub-recipes in the F&B purchasing tool and get notified when stock is running low.
Prevent rogue spending
Purchasing mistakes are the #1 cause of high food costs in restaurants and foodservice operations. Arm your teams with reliable data to make accurate procurement decisions for optimal inventory management.
Get reports and improve procedures
Check your procurement history, identify areas of improvement and optimise protocols. The Apicbase restaurant procurement management software generates detailed reports on the purchasing history of each unit and supplier.
Multi-site management
Keep track of procurement actions, inventory management and suppliers at every unit in a single dashboard. The system operates in the cloud so no calls, e-mail or texts are required.
Manage roles and responsibilities
Procedures are everything. Assign user permissions, so you know who to talk to when action needs to be taken.
Restaurant Demand Forecasting Software
Cut food waste and costs. Apicbase's AI-driven sales predictions allow your restaurant teams to manage their inventories effectively and efficiently.
Spot purchase errors
Procurement mistakes are sneaky but pile up quickly. Save yourself the time of comparing POs, invoices and spreadsheets. Start managing F&B purchasing like a Jedi.
Monitor the purchasing cycle from start to finish
With the restaurant procurement app, you can run and monitor all procurement events in a crystal-clear dashboard.
We are growing fast — more people, more outlets, more suppliers. Apicbase is a massive time-saver. All data is centralised, up to date and accessible.
Ingrid van de Loo
F&B manager
Frequently asked questions
How do I place orders through Apicbase?
In Apicbase, go to the procurement tab and click “Create Order.” Select your outlet, and a list of ingredients will appear. Filter the list as needed and add the desired quantities to your basket. Apicbase will automatically choose the right supplier and packaging option. You can also order based on PAR levels, a bill of materials, production plans, menu cycles, or forecasted demand. In each case, Apicbase optimises purchase orders by considering current inventory, upcoming deliveries, and lead times. This data-driven system reduces food waste, overstocking, and stockouts, helping restaurant managers control food costs. Click here for a step-by-step guide.
Which suppliers does Apicbase integrate with?
Apicbase is integrated with leading suppliers in the UK, EU, and US. If your supplier isn’t listed, please inform us. We are happy to explore the options.
How many suppliers can I manage in Apicbase?
There is no limit to the number of suppliers you can manage in Apicbase. The platform provides detailed insights into purchasing, receiving, and supplier performance at every outlet.
Which POS systems does Apicbase integrate with?
Apicbase integrates seamlessly with leading POS systems in the EU, UK and US. You can find an overview here. All relevant information is synchronised for accurate forecasting and inventory management. If your supplier isn’t listed, please inform us. We are happy to explore the options.
Can I see what I’ve ordered from a specific supplier over time?
Yes, Apicbase lets you see what was ordered and delivered from a specific outlet with a specific supplier or across all outlets.
Can I compare purchase orders with what was actually delivered?
Yes, you can. In the Apicbase app, kitchen teams can register deliveries. Go to the ‘Receive Orders’ tab to view all orders. Expected deliveries appear at the top, followed by orders that are already partially delivered. Click on the order you want to process to get started. For a step-by-step manual, go here.
Can Apicbase help me track supplier performance over time?
Yes, the procurement dashboards display discrepancies between what was ordered and what was delivered, sorted by supplier and outlet. They also show the total value of missed deliveries for each supplier. You can drill down into all discrepancies to trace specific POs and deliveries. These reports provide valuable insights to support vendor management and supplier negotiations.
Can I use Apicbase to manage internal transfers between locations?
Yes, all internal transfers between restaurant units are logged and can be viewed in the dashboards and reports.
Can Apicbase handle procurement for my central production kitchen?
Yes, your satellite kitchens can place orders with the central production unit. Based on these internal orders, Apicbase generates bills of production and creates purchase orders for external suppliers delivering to the central kitchen.
Can I automate reordering with Apicbase?
Yes, when a stock item reaches its reorder point or minimum level, the person responsible receives a notification with the option to add the order to a purchase order.
Can Apicbase help me manage minimum order quantities from suppliers?
Yes, you can set minimum order quantities per supplier in Apicbase, for example, to trigger bulk discounts. If an order falls below the required minimum, staff will receive a notification.
Does Apicbase alert me when I need to reorder stock?
Yes, you can set minimum stock levels. If an item drops below the threshold, the employee responsible for purchases will receive a notification.
Can I manage multiple locations’ orders through Apicbase?
Yes, Apicbase centralises purchasing, receiving, and vendor management into a single platform. This enables restaurant managers to place orders with all suppliers at once, while HQ can monitor orders, order values, and supplier performance.
