Operating System for Restaurants, catering & CPU
Centralise and automate recipes, inventory, procurement, and production — keeping your teams aligned, your operations under control, and your business scalable.
Bring your back-of-house together in one platform, and get the insights you need to improve margins, reduce friction, and simplify the work on the floor.
Develop, manage, and store recipes with costings, dietary info, carbon footprints, and ingredient tracking. Updates are instantly accessible across all locations.
Learn more →
Create profitable, high-performing menus backed by sales data, up-to-date costings, and detailed profit calculations.
Learn more →
Prevent overstocking and shortages with automated, real-time inventory tracking. Get notified of variance issues to eliminate waste and lower food costs.
Learn more →
Streamline procurement with order suggestions, demand forecasting, supplier integration and invoice matching. Control costs and track spending across your locations.
Learn more →
See key metrics at a glance with clear analytics, graphs, and charts, helping you make informed decisions that drive efficiency and performance
Learn more →
Get updates on inventory, sales, and orders across every location.
Add modules as you grow or when complexity demands. From menu planning to traceability, Apicbase gives you everything in one place, with fully integrated data.
Apicbase is designed to integrate seamlessly into your existing tech stack. Built on secure, scalable cloud architecture and featuring an industry-leading API, it’s ready to handle whatever your business demands.
Apicbase software meets the highest standards of data security, privacy, reliability, and operational excellence.
No matter how many users, outlets, or how large your sales and purchasing volumes get, Apicbase scales with you.
Powered by AWS, Apicbase minimises tech overhead while ensuring reliable and secure performance.
Your f&b data is readily accessible for use in accounting, customer-facing applications and other tools.
Stay ahead of the curve with expert insights and best practices from leading food service professionals.
When restaurant companies start the buying process with demos and feature checklists, they often end up digitising flawed workflows instead
As your company grows and market demands evolve, your current systems may struggle to keep up. At this point, you’re
Securing executive buy-in for digitalisation projects in large foodservice companies requires more than a solid business case. Over the years,
Digitisation is more than introducing new technology; it requires a digital mindset – a new way of thinking that changes
As restaurants expand to multiple locations, the challenges operators face increase exponentially. They need to maintain consistency, provide excellent customer
Brands
Countries
Integrations
Order Volume/Month
API Requests/Month
Yes, POS integration enables ingredient tracking and stock updates, down to individual raw materials. Updates happen nightly to ensure ops stability.
Yes, outlets can place orders with suppliers directly via Apicbase. They can also order from multiple suppliers at once.
Yes, the Apicbase mobile app supports barcode and QR code scanning, updating stock instantly with every scan.
Yes, Apicbase tracks all stock movements. This includes when ingredients are used to create semi-finished products or sub-recipes, such as sauces. Stock is depleted during production and then returned to inventory as meal components.
Yes, Apicbase recommends what outlets should order from suppliers. It analyses demand, current stock levels, lead times, and outstanding orders to generate purchase orders for each supplier. Suggestions can always be adjusted.
Yes, when suppliers integrate their catalogues with Apicbase, the system automatically updates ingredient prices.
Yes, Apicbase uses three-way matching for invoices (Purchase Order, Goods receipt/Delivery note and Invoice)
Apicbase offers full support, including onboarding, a Help Centre, an Academy, and live chat support managed by our team (no bots).
Yes, Apicbase offers detailed permission settings to ensure users see only relevant data and options based on their roles and/or locations.
Apicbase NV – 2025. All Rights reserved
Apicbase is the most complete F&B management platform for multi-unit restaurants, hotels, ghost kitchens.
