Run All Your Sites From One Platform
Replace spreadsheets and disconnected tools with a single source of truth for multi-site hospitality.
Apicbase is an AI-native back-of-house operating system for large-scale foodservice. It brings recipes, purchasing, inventory, and COGS into one place. So every site runs the same way — and finance and procurement stay aligned as you scale.
Standardise recipes across your outlets. Apicbase AI fills missing dietary data automatically, keeping allergen info correct and compliant.
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Build profitable menus using historical sales data, dish-level margins, and AI-driven sales-mix forecasting.
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Know exactly what you have, what it costs and where it’s used, across kitchens, commissaries and outlets.
Simplify stock counting with barcode scanning and voice counting. Say what you see, Apicbase AI does the rest.
POS-integration automates inventory tracking.
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Simplify purchasing with smart order suggestions, automated invoice matching, and full spend control across sites.
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Dashboards for food cost, waste, sales, and more.
Plus MCP, so you can talk directly to your data — or query it live in AI tools like ChatGPT, Claude, and Gemini.
Missing item(s) updating...
Poke Bowl
Allergen Info
Allergens
Nuts
CO2 impact
1.247 kg CO₂e
Apicbase AI turns messy inputs into structured data. It fills in gaps like missing allergens, automates reporting, and forecasts budgets.
Built into everyday workflows, it helps your teams on the floor and at HQ as they work — reducing friction across the whole operation.
Instead of digging through dashboards, you can ask questions in plain language. You get instant answers, pulled live from your restaurant data. Try:
Apicbase connects to your POS, suppliers, ERP, and finance tools. Sales flow straight into stock, purchasing, and COGS. Automations keep everything aligned—no exports, no manual entry.
Apicbase scales with your operation.
When your business grows, you simply expand the platform with the modules you need — from menu cycles to production planning and traceability.
New sites can be onboarded fast. Recipes, suppliers, and dashboards are all ready to go.
Before rolling out new technology across your restaurant locations, it’s worth knowing where friction might come up, what needs extra attention, and where a bit of support could make all the difference.
Apicbase is designed to integrate seamlessly into your tech ecosystem. Built on secure, scalable cloud architecture and featuring an industry-leading API, it’s ready to handle whatever your foodservice business requires.
Apicbase software meets the highest standards of data security, privacy, reliability, and operational excellence.
No matter how many users, outlets, or how large your sales and purchasing volumes get, Apicbase scales with you.
Powered by AWS, Apicbase minimises tech overhead while ensuring reliable and secure performance.
Your F&B data is readily accessible for use in accounting, customer-facing applications and other tools.
Stay ahead of the curve with expert insights and best practices from leading food service professionals.
Apicbase protects hospitality businesses with seven layers of enterprise-grade data security. “For Apicbase, data security is a design principle, not a feature. Every part of Apicbase is built with defence
Today’s most advanced restaurant companies design their tech stacks around principles that guarantee scalability, flexibility, and resilience. It wasn’t always like that. Most stacks came together in one of three
IT has moved from the sidelines to the centre of hospitality operations. For a long time, technology was viewed as a support function. It was something you upgrade when workflows
Most restaurant tech stacks weren’t really planned. Tools get added when something breaks, or keeps breaking, and people need a quick fix. It’s a reactive process. In fact, 94% of
When restaurant companies start the buying process with demos and feature checklists, they often end up digitising flawed workflows instead of improving them. This is how tech procurement usually goes:
As your company grows and market demands evolve, your current systems may struggle to keep up. At this point, you’re faced with a crucial decision: which parts of your tech
Securing executive buy-in for digitalisation projects in large foodservice companies requires more than a solid business case. Over the years, I have worked alongside some of the best IT project
Digitisation is more than introducing new technology; it requires a digital mindset – a new way of thinking that changes how restaurants operate. Historically, restaurant operators have (often) been resistant
As restaurants expand to multiple locations, the challenges operators face increase exponentially. They need to maintain consistency, provide excellent customer experience and optimise performance across a growing number of locations.
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Integrations
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Yes, POS integration enables ingredient tracking and stock updates, down to individual raw materials. Updates happen nightly to ensure ops stability.
Yes, outlets can place orders with suppliers directly via Apicbase. They can also order from multiple suppliers at once.
Yes, the Apicbase mobile app supports barcode and QR code scanning, updating stock instantly with every scan.
Yes, Apicbase tracks all stock movements. This includes when ingredients are used to create semi-finished products or sub-recipes, such as sauces. Stock is depleted during production and then returned to inventory as meal components.
Yes, Apicbase recommends what outlets should order from suppliers. It analyses demand, current stock levels, lead times, and outstanding orders to generate purchase orders for each supplier. Suggestions can always be adjusted.
Yes, when suppliers integrate their catalogues with Apicbase, the system automatically updates ingredient prices.
Yes, Apicbase uses three-way matching for invoices (Purchase Order, Goods receipt/Delivery note and Invoice)
Apicbase offers full support, including onboarding, a Help Centre, an Academy, and live chat support managed by our team (no bots).
Yes, Apicbase offers detailed permission settings to ensure users see only relevant data and options based on their roles and/or locations.
Apicbase is SOC II, Type 2 compliant.
The software is built with security at its core to meet the expectations of modern, multi-site foodservice organisations.
We apply proven, industry-standard controls across data protection, access management, infrastructure, and integrations, and these are continuously monitored and pressure-tested by independent, ISO-certified companies.
At a glance:
Learn more about the 7 Layers of Data Security at Apicbase.
Read about trust, security & compliance at Apicbase.
