Control food costs, eliminate inventory errors, and standardise operations across every location with AI-powered counting, real-time stock depletion, and automated purchasing.
Inventory is one of the biggest levers to protect margins in foodservice. When it’s controlled well, savings of 5% on food costs are realistic.
The challenge isn’t knowing what to do. It’s doing it consistently, across multiple locations.
Restaurant inventory is usually a nightmare of late nights, clipboards, and guesswork. You’re dealing with fluctuating prices, missed deliveries, and “theoretical” usage that never matches reality, all while trying to keep food costs down.
Apicbase AI puts you back in control of inventory. Everything is connected. Stock, recipes, sales, and purchasing update in real time, so you’re always working with the right numbers.
Instead of relying on gut feeling or static par levels, Apicbase centralises your purchasing logic. Your team gets one source of truth powered by accurate data and reliable demand signals.
Apicbase monitors price fluctuations and stock movements. Cost spikes or unusual depletion rates have nowhere to hide, allowing you to take corrective action before margins take the hit.
Instead of typing on a tablet with wet hands or deciphering handwriting on paper, Apicbase lets your team count stock naturally.
Tap the microphone and speak: “Chicken breast, three trays. Tomatoes, five kilos.” Apicbase AI instantly:
– Recognises the item
– Matches it to the correct supplier unit
– Updates your inventory in real time
It is the fastest way to handle stock counts in busy kitchens and large storage areas.
Instead of losing data in the walk-in fridge or struggling with weak Wi-Fi, Apicbase ensures your data is captured accurately, every time.
The Apicbase mobile inventory app works where your team works.
– Barcode Scanning: Scan deliveries and shelves for instant updates.
– Offline Mode: Count stock in cellars, freezers, and walk-ins.
The app syncs automatically as soon as connectivity returns, thanks to the cloud-based inventory software.
Because Apicbase integrates with your POS, every sale depletes stock down to the gram. The restaurant inventory management system continuously compares:
– Theoretical Stock: What you should have based on recipes and sales.
– Actual Stock: What you actually counted.
– The Gap: Pinpoint waste, theft, or portioning errors immediately.
You get instant visibility into ingredient usage across every location. Spot margin leaks, compare locations fairly, and act fast.
Apicbase is the single source of truth for the whole organisation.
Manage inventory, purchasing, and reporting for all outlets, franchises, or central production kitchens from a single dashboard. Your core data is managed centrally: items, units, suppliers, allergens, nutritional values, recipes, and menus.
Your restaurant teams get fast, practical inventory management tools. The app is easy to use, even for new or inexperienced staff, so that they can get started right away.
Every team works from the same source of truth, ensuring accuracy from the loading dock to the P&L.
Updating inventory in Apicbase automatically updates:
Order what you need, when you need it. Nothing more.
Plan production, generate BOMs & monitor execution.
Comply with regulations. Plan & check tasks. Store reports.
Track and report CO2 emisssions.
Monitor performance across outlets.
Apicbase calculates the exact amounts we need to order for each outlet. It saves us many hours every week and gives us confidence in our COGS.
Project Director Food & Beverages
Customers using Apicbase typically achieve:
Whether you manage a restaurant chain, a hotel group, or a large-scale catering operation, Apicbase integrates with your suppliers, POS, ERP and accounting software to fit your workflows.
Let us walk you through how Apicbase AI inventory works in practice.
Apicbase inventory software uses artificial intelligence to automate inventory tracking, predict purchasing needs, and streamline counting via voice recognition. It replaces manual spreadsheets with a real-time system that connects sales, recipes, and supply chain data.
Apicbase is widely considered the best inventory software because it brings central control and day-to-day execution together in one system that includes powerful artificial intelligence, automation, and deep analytics.
Inventory is directly linked to recipes, POS sales, and purchasing. Everything lives in one platform. Head office can standardise products, suppliers, and workflows. Local teams get practical tools like Voice Counting and Offline Scanning to work quickly and accurately, even during busy shifts.
That’s why many large restaurant groups and contract catering companies use Apicbase to run inventory at scale.
Kitchen staff simply speak into their phone or tablet. Apicbase AI recognises the product name and quantity, matches it to the database, and updates stock levels automatically. It eliminates typing and significantly speeds up stocktaking.
Yes. The Apicbase mobile app is designed for the reality of restaurant basements and walk-ins. You can scan barcodes and count stock offline; the data syncs automatically once the device reconnects to the internet.
Yes. By integrating with your POS, Apicbase depletes inventory based on sales (Theoretical). It compares this against your physical counts (Actual) to highlight variance due to shrinkage, inaccurate portioning, waste, or theft.
Yes. Apicbase includes built-in tracking for food waste, carbon footprint, water, and land usage. It helps you monitor your environmental impact while ensuring HACCP and allergen compliance.
Apicbase customers typically save 5% on food costs by eliminating over-ordering and waste, and save an average of 4 hours of labour per unit per week through automated purchasing and faster counting methods.
Yes. Voice is optional. Teams can type, scan barcodes, or use voice depending on the situation.
