See real food costs by site, supplier, and dish. Sales, stock depletion, and purchasing sync automatically. No spreadsheet reconciliation, no end-of-month guesswork.
Your kitchen teams order exactly what they need. Apicbase calculates quantities per site and supplier, based on current stock and sales forecasts.
Match supplier orders to real demand. Apicbase predicts what each site will sell using past sales, trends, and seasonality.
Discrepancies have nowhere to hide. Apicbase flags price spikes, unusual stock movements, and cost discrepancies.
Stock counts are fast and accurate. Your restaurant teams scan or tap with the app, and Apicbase updates inventory instantly.
Tap the mic and speak: “Chicken breast, three trays. Tomatoes, five kilos.” Apicbase recognises the item, matches it to the right supplier unit, and updates inventory in real time.
Scan the barcode, enter the quantity. Apicbase matches it to the right item and supplier unit, and updates stock levels instantly. Fast, accurate, no manual lookup.
Your team counts on paper? No problem. Take a photo of the count sheet and Apicbase reads it, matches the items, and updates your inventory. No retyping.
Point your camera at an open bottle. Apicbase reads the label, measures how much is left, and logs the exact quantity. Precise tracking for high-value spirits and wines.
Pull up your stock list on a tablet or phone. Scroll through the items, enter the counts. Simple.
Whether you run 50 locations or 500, Apicbase grows with you. Multi-site, multi-brand, multi-supplier, all in one system.
Connect your POS, ERP, suppliers, and accounting through 50+ integrations and an open API. The MCP server gives your team live access to inventory and food cost data in the tools they already use
Every team works from the same source of truth, ensuring accuracy from the loading dock to the P&L.
Updating inventory in Apicbase automatically updates:
Order what you need, when you need it. Nothing more.
Plan production, generate BOMs & monitor execution.
Comply with regulations. Plan & check tasks. Store reports.
Track and report CO2 emisssions.
Monitor performance across outlets.
Apicbase calculates the exact amounts we need to order for each outlet. It saves us many hours every week and gives us confidence in our COGS.
Project Director Food & Beverages
Customers using Apicbase typically achieve:
Whether you manage a restaurant chain, a hotel group, or a large-scale catering operation, Apicbase integrates with your suppliers, POS, ERP and accounting software to fit your workflows.
Let us walk you through how Apicbase AI inventory works in practice.
Apicbase inventory software uses artificial intelligence to automate inventory tracking, predict purchasing needs, and streamline counting via voice recognition. It replaces manual spreadsheets with a real-time system that connects sales, recipes, and supply chain data.
Apicbase is widely considered the best inventory software because it brings central control and day-to-day execution together in one system that includes powerful artificial intelligence, automation, and deep analytics.
Inventory is directly linked to recipes, POS sales, and purchasing. Everything lives in one platform. Head office can standardise products, suppliers, and workflows. Local teams get practical tools like Voice Counting and Offline Scanning to work quickly and accurately, even during busy shifts.
That’s why many large restaurant groups and contract catering companies use Apicbase to run inventory at scale.
Kitchen staff simply speak into their phone or tablet. Apicbase AI recognises the product name and quantity, matches it to the database, and updates stock levels automatically. It eliminates typing and significantly speeds up stocktaking.
Yes. The Apicbase mobile app is designed for the reality of restaurant basements and walk-ins. You can scan barcodes and count stock offline; the data syncs automatically once the device reconnects to the internet.
Yes. By integrating with your POS, Apicbase depletes inventory based on sales (Theoretical). It compares this against your physical counts (Actual) to highlight variance due to shrinkage, inaccurate portioning, waste, or theft.
Yes. Apicbase includes built-in tracking for food waste, carbon footprint, water, and land usage. It helps you monitor your environmental impact while ensuring HACCP and allergen compliance.
Apicbase customers typically save 5% on food costs by eliminating over-ordering and waste, and save an average of 4 hours of labour per unit per week through automated purchasing and faster counting methods.
Yes. Voice is optional. Teams can type, scan barcodes, or use voice depending on the situation.
